Opening the file
- Introductions to the other agent, title and the lender
- Executed contract delivered to title, with receipt tracked
- Every key date sent to you once introductions are out
Texas transaction coordinator for real estate agents
From executed TREC contract to funded closing, we keep every Texas deadline on track so you can keep selling.
- $395 per side
- No fee if it doesn't close
- Texas-based team
Send us your next Texas file
$395
per side, contract to funding
$0
if the deal doesn't close
2019
coordinating transactions since
3 days
earnest money and option fee to title, tracked
Texas deadlines
Texas transaction coordinator services, clock by clock
A Texas file runs on a stack of dates. The day yours opens, each one lands on the timeline we keep for you.
- 01
Earnest money and option fee
Title should have both within three days of the effective date. Each one stays open on our list until title confirms it arrived.
- 02
Option period
The end date and time go on the timeline the day the file opens, with reminders before it runs out.
- 03
Third Party Financing Addendum
We track the approval deadline and keep the lender on schedule for it.
- 04
Title commitment and survey
We track delivery of the commitment and the survey, whether it's a T-47 or a new survey, plus the objection period that follows.
- 05
HOA, disclosures and notices
Resale certificate and HOA addendum, the seller's disclosure, plus any MUD or PID notice the property calls for.
- 06
Closing to funding
Closing date, extensions and reminders. In Texas, signing and funding can land on different days, so we track the file all the way to funding.
TREC forms and Texas REALTORS addenda are filled out only at your specific written direction.
Example file
Buyer side · TREC 1-4 Family
- Executed contract sent to titleDone
- Earnest money and option fee receiptedDone
- Option period ends Friday, 5 pmReminder sent
- Third Party Financing approvalTracked
- Funding confirmed with titleIn progress
Illustration of a typical file timeline
How it works
A real estate transaction coordinator for Texas, step by step
Hand off the file, keep the client. Our Texas-based team takes it from there.
- 01
Email the executed contract
Sign our one-page agreement and send over the TREC contract with its addenda. Most first files are underway within a business day.
- 02
We open the file
Your coordinator sends the introductions to the other agent, title and the lender, then sends you every key date. A backup is on the file from the start.
- 03
Follow it to funding
Monday brings your list of key dates, Thursday a full status update. Once the option period closes, we check in with title, the lender and the other agent each week.
Works in your systems:SkySlopeDotloopzipFormsDocuSignKW CommandGoogle Drive
What's included
What $395 covers on a Texas file
Either side of the deal, from the signed TREC contract until the money funds.
On every Texas file, we work with you, title, the lender and the other agent.
Contract deadlines
- Earnest money and option fee receipts tracked
- Option period, financing approval and objection deadlines tracked
- Contingency reminders 48 hours ahead
Updates
- A weekly check-in with title, the lender and the other agent once the option period closes
- Key dates on Monday, a full status update on Thursday
Closing and funding
- Closing scheduled with title
- A heads-up to you on utility transfers, mail forwarding and smart-home codes
- Help with your commission disbursement request
- The full file is yours once it funds
Listing coordination
$125 per listing
Listing coordination for Texas listings
- Listing agreement checked for signatures, initials and addenda
- Photographer, stager, sign and lockbox scheduled
- MLS draft sent to you to approve
- Showing details entered
- Go-live emails and open houses posted as you direct
Pricing
Texas transaction coordinator pricing
Two flat prices. Both are right here.
Transaction coordination
$395
per side · TREC contract to funding
Listing coordination
$125
per listing · signed listing to active on the MLS
How billing works
- Paid through title at closing, or we invoice you
- No fee if the deal doesn't close
- Pay only for your side; the other agent doesn't need a TC
- No long-term contract, no minimum, no exclusivity
- Plenty of Texas agents write the fee into the buyer or listing agreement so it's paid at closing
- Volume pricing on request
Flat fee, paid at closing, nothing if it falls through.
Get startedAcross Texas
Transaction coordinator for Texas, wherever you sell
We coordinate files statewide from our Texas-based team, remotely and in your systems.
Houston
Houston files often carry MUD notices and flood questions, and suburbs run on builder contracts. We keep their dates on the timeline.
Dallas–Fort Worth
From the executed contract to the day it funds, every party gets the dates they need.
Austin
Every TREC date on the timeline from day one, from the option period to funding.
San Antonio
Once the option period closes, the parties hear from us every week until funding.
El Paso
Fully remote coordination: email the contract and we take it from there.
The coast
Coastal files add windstorm coverage to the list of dates we track.
Our standards
What you can count on
01
One coordinator owns the file
Your coordinator stays on the file from the executed contract until it funds. No passing the buck.
02
A backup who already knows it
A second person is on the file from day one, so a day off doesn't leave it uncovered.
03
Our mistake, our fee
When an error is ours, you don't pay for that file, and we fix it.
04
No closing, no charge
If the deal doesn't close, you don't pay.
States we serve
Texas, and eleven more
Selling outside Texas too? Choose that state on the form; if we expand there, you'll hear from us.
- Alabama
- Arizona
- Arkansas
- Colorado
- Florida
- Georgia
- Louisiana
- North Carolina
- Oklahoma
- South Carolina
- Tennessee
- Texas
FAQ
Texas transaction coordinator FAQ
Answers to what Texas agents ask before handing off a file.
Get startedUpdated
What does a transaction coordinator do on a Texas file?
We introduce ourselves to title, the lender and the other agent, put every TREC date on the timeline, from earnest money and the option period through financing and funding, and update you twice a week.
What does a Texas TC cost?
$395 per side, usually paid through title at closing. We can invoice you instead. If the deal doesn't close, there's no fee.
Do you fill out TREC forms?
Yes, but only at your specific written direction. You tell us what goes on the form; we fill it out.
Do you work all of Texas?
Yes. We're a Texas-based team and work remotely, so Houston, Dallas–Fort Worth, Austin, San Antonio, El Paso and everywhere in between all work the same way.
Do you work with brokerages?
Yes. We provide administrative support only; your broker supervises every transaction.
How fast can we start?
Most first files are underway within a business day of the signed agreement.
What do I send on day one?
The executed contract and addenda by email, or access to the file in the system you already use.
Is there a contract or minimum?
Just a one-page agreement up front. No term, no minimum, no exclusivity, and you can stop whenever you like.
Ready to hand off your next Texas file?
Send the contract today; most first files are underway within a business day.
Get started